Gmail: How to Take Full Advantage of Gmail Features

Gmail has quite a few powerful tricks that can protect your personal information and improve your efficiency in business.

Here is your computer tip of the day: How to take full advantage of Gmail.

Manually Redirecting Spam

After your account name, you can place a plus sign and a keyword that you want to highlight as a source of spam. Gmail allows you to redirect these emails into any folder that you want.

Proprietary Domain Structuring

You can make a Gmail address look as though it is sending mail from your own website domain. The listing is under Settings, then Accounts, then Add a New Email Address. Input your name and the other email address that you want to use.

Connect Your RSS Reader to Gmail

Setting up your RSS reader to let you know when you get a new Gmail message is easy. Enter the feed name as “https://gmail.google.com/gmail/feed/atom.” Then enter your password and your username. Not all feed readers have this capacity, so do not automatically assume that it is your fault if this trick does not work; just switch feeders.

For more technology information and business support in New York visit AE Technology Group.

Are Your Backup and Recovery Methods Effective?

Businesses that suffer a loss of data often make use of backup and recovery measures. Unfortunately, their backup methods may fail completely or otherwise not work well for their data needs.

A survey recently reported in Business Cloud News showed that 86% of businesses that had lost important data used backup solutions, and 48% performed daily backups. However, they still couldn’t fully rely on their backup methods.

Maybe they’d forgotten to back up all their devices, or their backup measures failed at critical points. Their costly losses underscore the need for reliable data backup solutions.

Do your data backup methods work?

You need to know if the measures you’re using are effective. This involves testing them regularly to check if they would actually help you should you suffer an IT disaster.

There are several issues you should look into, including the following:

  • How frequently do you back up your data? For critical data, continuous backups are advisable.
  • How long does it take you to back up your data? If it’s a protracted process, you leave your business more vulnerable to data loss.
  • When you back up your data, are you including all of your devices?
  • Do you have high-quality backups? Check the rate of failure for your backup method. You should have ways of finding out when a backup didn’t complete successfully. You don’t want to discover during an IT emergency that a backup you were counting on doesn’t exist.
  • How easily can you perform data restoration? Even if you have the data backed up, your business may experience damaging amounts of downtime if you can’t restore the data quickly.

For business backup and recovery in New York visit AE Technology Group.

Business in Florida? Check out 4 Corner IT.

They can help you choose and set up reliable backup procedures. Furthermore, they’ll assist you with running tests to check that your backups are truly effective, making you better prepared to respond successfully to IT disasters.

Managing Your Passwords Wisely

One IT security strategy used by various businesses and other organizations is routine password replacement. At regular intervals, such as every three or four months, employees change the passwords to their accounts.

The purpose of this strategy is to keep cyber criminals and other unauthorized individuals from successfully using a password. People assume that if the password changes every few months, its older incarnations will lose their relevance, giving legitimate account holders additional protection.

However, a recent article published in Business Insider highlights a major flaw in this approach. To comply with the requirement of regularly changing their passwords, employees and other authorized account holders often rely on convenient tricks that wind up weakening their passwords’ strength.

For example, they may create their new password by changing only one character in the old one, or by reusing passwords that they’d already relied on months earlier. That means that someone who knows an old password can guess at a new one and obtain unauthorized access to an account.

Furthermore, as pointed out in the article, the tricks you try to use to protect your password don’t mean much if hackers exploit other vulnerabilities to get into your system.

Rethinking Password Strategies

Today’s computer tip of the day is to rethink your approach to password security. Always evaluate the efficacy of your company’s cyber security tools and strategies, along with making sure they belong to a larger, comprehensive IT security plan.

When it comes to good password policies, the following are a few tips to consider:

  • Make sure your passwords have sufficient complexity; for example, they should be long and contain a variety of characters.
  • If you rely on password recovery questions, don’t answer them with information that’s available for anyone to find out.
  • Two-factor authentication provides an additional layer of protection; even if hackers steal your password, they would also need to have your phone to type in the verification code and access your account.
  • You can rely on a reputable password manager that generates strong, complex passwords for different accounts and protects them with encryption.

Are you managing your passwords wisely?